Bounce House Rental Contract Checklist

Every agreement starts with who is involved and when the rental happens. Spell out the details so there is no confusion on delivery day.

List exactly what the customer is renting, including add-ons like generators, concession supplies, tables or an operator. Note the condition of the equipment at delivery. A simple condition note, sometimes with photos, prevents arguments about damage that was already there.

Put the full money picture in writing: the rental price, delivery and setup fees, the deposit that holds the date, when the balance is due and how payment is accepted. State whether the deposit is refundable and under what conditions.

Decide your cancellation terms before your first booking and write them down. Common approaches include a full or partial refund up to a certain number of days out, a credit for later cancellation and no refund inside a final window. Include how rescheduling works and how long a credit stays valid.

Weather is the most common dispute in this business, so be specific. Cover wind, rain and lightning, who makes the call to cancel or deflate, and what the customer receives: a refund, a credit or a reschedule. State the wind limit you follow, per the manufacturer's rating, and whether the decision can be made on site at delivery time.

The customer needs to know what your crew needs before delivery day. List the surface types you accept, the space required including overhead clearance, power requirements such as a dedicated outlet within a set distance, water access for water slides, and access details like gate width and distance from obstacles, pools and power lines.

State that a responsible adult must supervise the inflatable at all times while it is in use. List the core safety rules: no shoes, no food or drink, no silly string, no sharp objects, no flips or rough play, and keep the blower running while the unit is occupied. Reference the manufacturer's rules and attach or link them where possible.

Every unit has manufacturer limits for age, weight and the number of riders. Put those limits in the agreement for the specific items rented, and state that the customer is responsible for enforcing them. Mixing big kids and toddlers in the same unit is how injuries happen, so say how you want groups separated.

Explain what counts as damage beyond normal wear and what it costs. Cover cleaning fees for food, drink or silly string messes, repair costs for tears or cuts, replacement cost for lost or stolen equipment and fees for units returned wet or folded improperly. Customers who know the stakes take better care of the equipment.

The waiver section typically includes a release of liability, an assumption of risk statement and an indemnification clause. In plain terms: the customer acknowledges that inflatable play carries risk, accepts that risk for their guests and agrees to cover claims that arise from their use of the equipment.

This is the section where state law matters most. Some states limit or refuse to enforce certain waiver language, especially around minors. Do not copy waiver text from the internet and assume it works where you operate. Have your attorney write or review this section.

Parks, schools, churches and event venues often require a certificate of insurance before they allow a setup, sometimes naming the venue as additionally insured. Your agreement can note that the customer is responsible for telling you about venue requirements in advance, since certificates take time to issue and some insurers charge for them.

The agreement only helps you if it is signed before setup. Electronic signatures are the practical way to do that: the customer reviews and signs when they book, and the signed copy stays attached to their order. Collect the deposit at the same time, so the booking, the signature and the payment all land together before your crew loads the trailer.

With Inflatable Agent you can send the agreement for e-signature and collect the deposit online before the event. The customer books against live inventory, signs electronically and pays the deposit through Stripe. The signed agreement and payment stay with the booking in your CRM, so nothing gets chased by text the night before.